“Serve Our City” black shirt or other CP-related shirt. If you don’t have a CP shirt, a dark shirt is preferred but not required.
Be sure to wear comfortable clothes and shoes that you can move around in!
*All Spanish speakers will be given a blue arm band
ALL volunteers MUST park in the Additional Parking (Park-n-Ride) lot off Westridge Drive. See Resources BELOW for the Parking Map.
A list of each person’s serve assignment can be found below in the Resources section – click the button under Volunteer Assignments.
However, please remain flexible, as needs change – we may need more help in other areas/roles.
*If you don’t see your name, we still need you! *Bring a friend too, it’s not to late!
Roles & Area Details are BELOW. If you already know your serving assignment simply click that ‘role’ and see a brief description. You can also find the Area Lead for each location at the bottom of each description.
*All Team Leads will be wearing red arm bands on Saturday so that they are easy to find.
YES. Volunteers are encouraged to break away for a few moments to Volunteer HQ (GALLERY) for water and snacks.
*Volunteers serving ALL DAY will be fed lunch.
Community Services will be available in the FOYER to meet with families and provide more information on how they can come alongside families in other ways. Community Youth Services (CYS) and Community Assistance Center (CAC) will be on-site.
Water and snacks will be available in the Auditorium, and water will also be available in the Studio throughout the day. A food truck will arrive around lunch time, and in the afternoon Kona Ice will be there to offer sweet treats.
*Please refrain from enjoying these, as they are intended for kids and their families.
– Families to experience the love of God in tangible ways.
– The gospel to impact hearts—kids, families, and volunteers alike.
– Provision for every family in need
– Encouragement and blessing for every student going back to school
– Joy as we all serve together as one body
– A continued spirit of generosity for God’s glory
First: Ask if the student has been registered.
If the student is registered: The parent/guardian should have been told at check-in that they can collect the items for their missing student.
If the student is not registered: The parent/guardian must wait until all registered students have received their supplies. We offer walk-ups for all remaining items from 4-5 PM. Parents/guardians who have not registered their student can receive any unclaimed supplies at this time, BUT there is no guarantee as to what will be available.
Still have questions? Email btsb@churchproject.org with any questions not covered above.
7:45AM: Park in Additional Parking (Park-n-Ride) lot off Westridge Dr (walk through gate & enter through the back of the Foyer)
8AM: All AM/Full-Day Volunteers HUDDLE in the Foyer to rally & pray
8:15AM: Group photo
8:30AM: In serving locations with brief station huddles for readiness & questions
9AM: Supplies & hair appointments BEGIN
9AM-1PM: AM appointments & serving
12:45PM: All PM Volunteers in position at their serving location & transition smoothly with AM shift
1-5PM: PM appointments & serving
5-7PM: Reset of building (more hands the better)
*FOYER
Be the first friendly face for families as they enter the Foyer. Clearly ask them if they have an appointment for School Supplies or Haircuts and direct them accordingly. If a family’s appointment is beyond an hour, try to redirect them to come back closer to their appointment time. If it is not possible or seemingly inconvenient, direct them to the Gym or Studio where they can wait until 15 minutes before their appointment time to Check-In.
- School Supplies Check-In: Auditorium
- Haircuts Check-In: Near Suite 1
Area Lead: Alex Rossi
*AUDITORIUM
Help guide families to the check-in lines and through the check-in process. Families with a registration code will be given a wristband for each student registered. PLEASE NOTE: If a family arrives earlier than their appointment time (beyond an hour), try to redirect them to come back closer to their appointment time. If it is not possible or seemingly inconvenient, direct them to the Gym or Studio where they can wait until 15 minutes before their appointment time to Check-In.
Area Leads: Lauren Shilling & Jessica Longeway
*STUDIO
Be hospitable to families and kids waiting for their Family Host. Color with kids, pass out waters/snacks, and engage with families. Treat them like you would if they were guests in your home. Help vet their questions to your Area Lead.
Area Leads: Rebecca Forshee & Christy Cook
*AUDITORIUM centralized, touring with families throughout the building
Kickoff the day near Check-In where you’ll go with initial families. Discern how you can have GOOD.GOD.GOSPEL. conversation with your family along the way. Once you have taken them through the experience listed below, ask to pray for them & do so. Send them on being known and loved and feeling connected to our local church. Then, return to the Auditorium to introduce yourself to another family and repeat the cycle.
Hosts will take families through these stations:
- Foyer walkthrough (you can mention English Classes, Good City Health, House Church & Sunday Gatherings as experiences you want them invited to)
- Great Room (Backpacks, Supplies, Hygiene Kits)
- Travel back through the Foyer to get kids fitted for shoes in the Chapel (mark each kid’s wristband that receives shoes)
- GOOD.GOD.GOSPEL. Wall (where everyone will receive a bookmark & hear briefly why we do what we do)
- Walkover to the Clinic for a tour then return to the back of the Foyer (the same way you exited). When you return, pray for them and say your goodbyes.
Area Leads: Gabriela Arebalo
*FOYER
Stay close to your respective space in the Foyer for what you are representing to families. Be informative and help connect families to these things.
GOOD.GOD.GOSPEL. bookmarks should be presented to every adult and a bracelet to every student as they walk towards the Great Room for supplies with a message of why we do what we do.
English Classes flyers will be given out to all Spanish-only speaking families at Check-In. However, especially while families wait in the Shoes line, there is a great opportunity to connect hundreds of adults into our free English Classes.
Area Lead: Kristi Claudel
English Classes: Robyn Wright
Good.God.Gospel.: Dave Edwards
*GREAT ROOM
You’ll be giving out these school essentials to each student who comes through the flow of the GREAT ROOM. Encourage them, make them feel special & help us keep each station tidy throughout the day.
Each backpack includes a GOOD.GOD.GOSPEL. Kids flip book and a bracelet (make sure they know this)!
Supplies are designated for K-1, 2-3, 4-5, MIDDLE/HIGH SCHOOL.
Area Leads: Sheryl Alvarez, Jaime Neal & Victoria Anderson
*CHAPEL
Kids will take disposable slip-on socks while entering the Chapel, with a line forming outside to be expected. Sizers will measure each kid’s shoe size, while they’re seated or even in line to expedite the process. Give your written shoe card to a Runner who will retrieve 2 pairs of shoes for each kid to try on and choose from. Take multiple kids’ sizes on one shoe card (one card per family). Give each kid a fun experience receiving new shoes for school and celebrate them with their new shoes and wish them a great next school year. Families will exit through the same doors entered. Area Lead will tape off sizes on the sign outside the Chapel as they become unavailable so families don’t waste time in the line.
Area Leads: Adam Bock & Chelsea Grabinski
*GOOD CITY HEALTH
Be present in the clinic reception space and/or under the tent outside to greet families and welcome them into the space to see it briefly and hear more about the urgent care clinic available to them.
Area Lead: Melissa Mason
*COMMONS
Haircut Check-In will start outside Suite 1 & 2, followed by a waiting area for lice checks (and checks performed in Suite 2). Then families will be brought into the Commons for their haircuts, exiting through the backdoor of the Commons.
Hairstylists: Please leverage your Haircut Attendants to get you water, snacks, etc. As needed so you can remain comfortable throughout the busy day!
Hair Attendants: Assigned to a specific set of hairstylists to help keep the area clean, welcome families, engage with parents during haircuts and escort them out.
Area Lead: Alyssa Sandler
*FOYER
Make this moment exciting and memorable. Make them laugh. Remind them they are loved.
Talk to families and kids while they are waiting in line to receive a school photo. Remind them that these photos are printed right there to take home AND digital photos will be sent out in an email after the event.
Help parents hold their kids’ supplies as needed.
Retrieve photos as they are printed & place them into magnetic frames beside the photo stations and give them to parents as a keepsake.
Encourage other families walking by to come get school photos too!
Area Lead: Aron Taylor
*GYM
HTX Soccer will be here leading the fun with indoor soccer activities. Talk to parents while they’re waiting on their kids. Help ensure kids are safe and that parents are present. Also, remind families to not miss their appointments if they are waiting for longer than usual.
Area Lead: HTX Soccer
*SUITE 1 for EMT & First Aid
EMT / First Aid should remain centralized to Suite 1 and only leave the space with another volunteer to sub out as you need for restroom, food, drinks, etc. Security team will be dispersed throughout the building to keep spaces safe and from becoming over-crowded. Help maintain same safety measures and discernment as for a Sunday Gathering.
Area Leads: Cristian Lopez & Mikaeyla Sheeks
Capture the day fully. Whether filming, shooting photos or sharing the day on our social profiles, help us communicate ALL that happens on this annual, beautiful moment for our church and for the good of thousands in our city.
Area Leads: Gillian Unruh & Brian Hutson
*GALLERY
If serving in Volunteer HQ, help ensure snacks and drinks are replenished. And help serve and clean up before and after lunch time. Keep the space clean and accessible for volunteers throughout the day. Also, help keep strictly staff and volunteers inside the space only.
Area Leads: Christy Cook & Rebecca Forshee
*5-7PM
Please arrive and be ready at 4:45PM to start taking down BTSB and resetting our spaces for Sunday Gatherings. Be mindful of families still in and around the building, to let them linger and feel comfortable as needed. Meet in the NORTHEAST corner of the AUDITORIUM for assignments.
Area Lead: Andy Thomas
Volunteer Assignments
Click below to see volunteer list & assignments for BTSB 2026.
Event Map
Refer to this when understanding where you’re serving & how you’re moving throughout the event.
English Classes
Families can use this resource to receive FREE English Classes this fall.
Good City Health
GOOD CITY HEALTH is a no-charge, urgent care clinic for the uninsured and the underinsured in a community
Parking Map
All volunteers should park in Additional Parking.
Good.God.Gospel.
Review for a brief reminder of how to have conversations toward salvation with families.
Church Project
Connect families to a House Church near them and to join you at our Sunday Gatherings.
- Families to experience the love of God in tangible ways
- The gospel to impact hearts – kids, families, and volunteers alike
- Provision for every family in need
- Encouragement and blessing for every student going back to school
- Joy as we all serve together as one body
- A continued spirit of generosity for God’s glory